Medical

To be considered for opportunities through Charles Foster Company, please click here to submit your resume in MS Word format to cfs@charlesfoster.jobs. If you have any questions, please call 843-572-8100.


Chief Operating Officer 

***MUST have Management experience in the MEDICAL field***

REPORTS TO:      Practice Administrator

JOB SUMMARY:              

Responsible for assisting the Practice Administrator in the smooth functioning of all aspects of the practice operations, including day to day management, financial, human resources, marketing and statistical reporting. Responsible for evaluating various business lines and implementing profitability and productivity improvement.

EDUCATION AND EXPERIENCE:

  • B.A. in Business Administration.
  • Master’s in Business or Health Administration preferred but not required.
  • Three years’ experience in medical office practice management or five years relevant experience.

PERFORMANCE REQUIREMENTS:

  •  Knowledge of the principles and practices of health planning and clinic management sufficient to manage, direct, and coordinate the day to day operations of a medical practice.
  • Knowledge of the purposes, organization, and policies of the community’s health systems sufficient to interact with other healthcare providers.
  • Knowledge of the principles and practices of employee development sufficient to ensure organization productivity.
  • Ability to exercise a high degree of initiative, judgment, discretion, and decision-making to achieve organizational objectives. Skill in analyzing situations accurately and taking effective actions.
  • Skill in establishing and maintaining effective working relationships with physicians, employees, third party payers, patients, and the public.
  • Ability to exercise judgment and discretion in developing, applying, interpreting, and coordinating department policies and procedures; to assume responsibility and exercise authority over assigned work functions; to establish and maintain quality control standards; organize and integrate organizational priorities and deadlines; prepare comprehensive reports.
  • Be the “eyes” and “ears” of the practice in a way that insures a monitoring of the morale of employees and keep the Practice Administrator informed of his/her perceptions.
  • Maintain a close working relationship with the employees that fosters a clear line of communication and team work.
  • Communicate clear job expectations for each employee’s position, monitor job performance, review, and follow-up.

RESPONSIBILITIES:

Financial Operations

  • Works with the Practice Administrator and outside accounting/consulting firms in preparation of annual budgets.
  • Reviews and analyzes monthly reports of the practice. Prepares a variance report or recommended adjustments to action items based on monthly reports, for presentation to the Practice Administrator.
  • Analyzes the cost/benefit ratio and feasibility thereof of special situations or opportunities for the practice, to include equipment purchases, service contracts, real estate purchases, new business lines, etc.
  • Analyzes and prepares ROI for practice acquisitions and provider employment.
  • Monitors practice expenditures and provide recommendations for cost savings.
  • Review and analyze the utilization of business resources, including personnel, facilities, equipment, records, supplies and capital to achieve optimal efficiency and effectiveness in all areas.
  • Develop proposals for professional employment agreements, managed care programs and other contracts for services as needed.
  • Evaluate leases, participation agreements for managed care programs, proposals for acquisitions or mergers and other contracts for services or equipment.
  • Review implementation of system-wide program to assess quality, determine problem areas, develop recommendations, implement changes and assess results for improving customer satisfaction.  Customers meaning patients, managed care plans, employers, referring physicians and others.

Administration

  • Assist Practice Administrator with smooth flow of all aspects of practice operations.
  • Participate in all management team meetings.
  • Maintain current knowledge of all insurance policies and contracts.
  • Assist with human resource issues; employee counseling; employee benefits; monitor employee vacation and sick time; and other H/R duties assigned by Practice Administrator.
  • Recommends, develops, and executes operations to support the practice’s financial, administrative, staffing, and clinical goals.
  • Supports the practice mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and codes of ethical behavior.
  • Timely informs Practice Administrator regarding overall practice management issues, current and/or changing trends, problems, and offers solutions for resolution or improvement.
  • Monitors and develops new procedures and staff assignments to improve the quality and quantity of work processed.
  • Billing and Accounts Receivable Operations
  • Assist Practice Administrator with monitoring and evaluating for effective billing and accounts receivable operations, including credit collection policies. Makes recommendations for improvement.

Other Business Lines

  • Review and analyze the utilization of business resources, including personnel, facilities, equipment, records, supplies and capital to achieve optimal efficiency and effectiveness in all areas.
  • Review implementation of system-wide program to assess quality, determine problem areas, develop recommendations, implement changes and assess results for improving customer satisfaction and overall practice operations.  Customers meaning patients, managed care plans, employers, referring physicians and others.
  • Review reports on appointment scheduling system, patient follow up system and recall system.
  • Maintains knowledge of and complies with established policies and procedures. Includes OSHA-Blood borne Pathogen Standard, OSHA-Hazardous Chemical Communication Standards, and HIPAA.
  • Stays current on coding issues and assists staff and physicians with question / denials and problem claims.
  • Analyze and identify operational improvement opportunities; and execute required actions to improve operational performance.
  • Participates with Practice Administrator and physicians to evaluate employee performance and recommend merit increases, promotions, and disciplinary actions.
  • Ensures that forms, charting and practice management system requirements are met.
  • Works closely with office managers to ensure appointment templates, posting processes, check-in, check-out, medical records, and surgery schedules are optimized.

Miscellaneous

  • Assists the Practice Administrator with special projects and perform other tasks and duties as directed/required.
  • Attends at least one professional seminar/training event per year which improves or adds new skills approved by the Practice Administrator.

To be considered for this position, please submit resume and salary requirements to Dottie@charlesfoster.jobs


Clinical Documentation Specialist

Charles Foster Company is actively recruiting candidates for a Clinical Documentation Specialist for a medical facility in the Charleston area. This position will clinically review inpatient medical records to evaluate the documentation and utilization of acute care services. This role will play a significant role in obtaining reimbursement for acute care services and in reporting quality of care outcomes.  This is a full-time, direct hire position.

 Qualifications/Requirements:

  • Must possess a current RN or LPN license, or an RHIA, RHIT or CCS credential
  • Graduate of an accredited school of nursing, AHIMA accredited school, international medical school
  • Minimum of three years clinical or inpatient coding experience in an acute care setting. Five years is PREFERRED.
  • Working knowledge of Medicare reimbursement system and coding structures/guidelines
  • Computer literacy and the ability to operate basic office equipment
  • Excellent critical thinking, written and verbal communication skills
  • Strong broad based clinical knowledge, understanding of pathology/physiology of disease processes, knowledge of care delivery documentation systems and age-specific needs

 Qualified candidates only, please submit a copy of your resume for review, with salary requirements to cfs@charlesfoster.jobs. Please reference this post in the subject line.